outlook 2016 remove duplicate messages exchange server

#OUTLOOK 2016 REMOVE DUPLICATE MESSAGES EXCHANGE SERVER UPDATE#

This copy can be used if you need to revert to the information in the original contact. Whenever Outlook updates the data in a contact, a copy of the original contact is stored in the Deleted Items folder. However, links on the Activities tab to items other than contacts, such as tasks and appointments, will not be copied.

Certificates and links to contacts on the Activities tab will be copied from the duplicate contact and added to the existing contact without replacing the original information. If you want to copy this information, you must do so manually. The color categories that you assign to the new contact and the text in the message from the new contact will not be copied into the existing contact. For example, if you have a contact named Judy Lew with the phone number 555-0112, and you get a duplicate contact with a new phone number, Outlook will copy the new number into the appropriate field in the existing contact and leave all the other fields the same.

#OUTLOOK 2016 REMOVE DUPLICATE MESSAGES EXCHANGE SERVER UPDATE#

Update new information from a duplicate contact to an existing one Outlook will compare all the fields that contain data in both the duplicate and existing contacts and copy the data from the duplicate contact into any fields in the existing contact that have conflicting data. Tip: Displaying your contacts as Electronic Business Cards is a good choice of views in which to see enough information to distinguish contacts with duplicate names. When the move to folder process is done, you can delete the Duplicates folder. If you want to repeat the same choice for all duplicated contacts, select Update All. Once you've made your choice, select Update. Select Update information of selected contact if the contact is a duplicate. Select Add new contact if the contact isn't a duplicate. You can drag and drop them or press Ctrl+Shift+V to use the Move to Folder dialog box.Įvery time Outlook encounters a duplicate contact, you'll see a prompt with two choices. Move the selected contacts into your main Contacts folder. Single-click one of the contacts in the folder, then press Ctrl+A to select all of the contacts. This is the folder that is currently empty.Ĭopy the contacts from the Duplicates folder back into your main Contacts folder Select the option Do not import duplicate items.Ĭhoose your main contacts folder as the destination folder. Select Import from another program or file.īrowse to find the file you created in the procedure above. Note: In Outlook 2010, select File > Open > Import and skip to step 3. Select File > Open & Export > Import/Export. Your primary contacts folder should now be empty.

Press Ctrl+A to select all of your contacts.Įither drag and drop your contacts into the Duplicates folder or use Ctrl+Shift+V to open the Move to Folder dialog and select your Duplicates folder. Give your new folder a name, for example Duplicates.Ĭlick back into your main Contacts folder. Right-click on your current Contacts folder and select New Folder. To take advantage of the duplicate detection feature in Outlook's import process, use the following steps The fastest way to delete a large number of duplicate contacts is to export them to a file, then import them into a new folder. If you have a large number of duplicate contacts, deleting the duplicates one by one can be tedious and time-consuming. When you've selected all the duplicates, press Delete or Ctrl+D.ĭelete a large number of duplicate contacts by using export and import In your list of contacts, hold down Ctrl and click each contact you want to delete. This is the easiest view to use to scan your contacts list and see the duplicates. On the Ribbon, in the Current View group, click the bottom right corner of the views box, and then click Phone.

Outlook 2016 remove duplicate messages exchange server